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Grange Infant School

Standing Orders

Grange Infant School – Standing Orders

These standing orders should be considered in line with DfE guidance on school governance and the GB code of practice.

  1. Membership
  • The governing body will ensure it has sufficient governors to undertake its duties effectively and to maintain the quorum for a full governing body meeting of not less than 4.
  • All governors will be appointed for a 4 year term of office.
  • The governing body will ensure that it creates an environment which enables it to recruit and retain effective governors and which encourages the participation of all groups and sections of the community.
  • The governing body will be proactive in recruiting governors whose appointment is their responsibility.
  • The governing body will seek to recruit those people with the relevant skills and experience needed to strengthen the board whilst looking to maintain strong stakeholder representation from the local community.
  1. Election of chair and vice-chair

Any changes to the governing body’s arrangements for elections in these standing orders will be made in advance of any election.

  • The chair and vice chair will be elected for one year unless otherwise agreed by the full governing body and their term of office will end on the day before the first full governing body meeting following the anniversary of their appointment.
  • Candidates should self-nominate prior to the first FGB meeting of the academic year through the clerk.
  • If they wish to, candidates will be able to make a personal statement to the meeting before the vote.
  • The clerk will conduct the election of the chair.
  • Where an election is contested voting will be by secret ballot.
  1. Appointment of the clerk to the governing body

       The clerk will have a contract of employment that includes specific provisions in relation to their work as clerk.

  • The governing body will arrange for the clerk to discuss their role with the chair of governors on an annual basis.
  • The governing body will support the clerk in their continuing professional development, by enabling them to participate in the clerks’ accreditation programme, the clerks’ development programme, support meetings and inviting them to attend whole governing body training.
  1.  Meetings
  • An annual calendar of dates for main and committee meetings will be set and published.
  • The governing body will plan its business across the year to take account of the school’s internal management cycle and the ready availability of information and reports.
  • The governing body will hold the minimum number of meetings necessary to ensure the strategic business of the school is properly addressed.
    • Meetings will focus the work of the governing body on its three core functions and provide evidence that it is monitoring progress and evaluating outcomes across the school, to ensure that the school improvement plan is successfully implemented, as well as meeting its statutory responsibilities.
    • Governors will receive relevant information sufficiently in advance of meetings to enable informed discussion to take place and sound decisions to be made.
    • Governors will read all relevant information forwarded to them so that they can effectively contribute during the meeting by providing support and appropriate challenge though the questions they ask.
    • The submission of apologies should not be taken as the governing body giving consent to the absence with regard to the disqualification regulations for non-attendance, each case will considered on its own merits.
      • Consent for absence may be granted by the governing body on request from governors who know they will be unable to attend meetings for an extended period.
      • Where a governor’s pattern of attendance is causing concern they will be alerted to this by the clerk or chair.
    • The governing body will aim to complete full governing body and committee meetings within two hours.
    • Any additions to the agenda (any other business) will only usually be dealt with if agreed by the board at the beginning of the meeting.                                                                                                                                                                      Governing body organisation
      1. a) Committee structure

      The governing body will operate with monthly Full Governing Board (FGB) meetings and two committees in the current academic year. Ad hoc working parties to be agreed as required by the FGB.

      • Resources – finance, staffing, buildings, etc. termly meetings and as required.
      • Pay – pay awards and staff performance, annual audit, etc. Two meetings a year and as required.
      • Subject to need, the governing body will set up staff discipline and dismissal, appeal, complaints and pupil discipline committees.
      • The governing body is required, on an annual basis to:
      • review the constitution and membership of its committees
      • review the terms of reference of its committees – this task will be undertaken by the committees annually and brought to the governing body for ratification at the first FGB meeting of the academic year
      • set the quorum for its committees
      • Committees will elect a chair annually, who will not be a member of staff or an associate member.
      • Committees will wherever possible be clerked by a trained individual who is not a member of the committee following HCC good practice.
      • The overall effectiveness of the committee structure and the way it works to support the core functions of the governing body will be reviewed annually.                                                                                                                     b) DelegationIn addition to responsibilities retained at governing body level by regulations, the governing body will not delegate:
        • approval of the school improvement plan
        • approval of the first annual budget in each financial year
        • approval of key policiesc) General
      • The governing body will ensure that there are opportunities for parents to engage with governors so that their views can be considered by the board.
  1. School Improvement                                                                                                                                                                        The governing body:
  • will focus on gaining a shared understanding of the key strengths and weaknesses of the school
  • will be actively engage with school self-evaluation
  • will continuously self-evaluate its own performance
  • will be involved in setting the agenda for school improvement and contribute to setting the strategic direction for the school
  • will use a variety of internal and external information / data to hold the school to account and, where required, take appropriate action to drive up standards
  • will require written information termly from the Headteacher covering:
    • pupil achievement and progress
    • an analysis of the school’s performance data, including vulnerable groups, with details on how pupil premium has been used and the impact it has had
    • progress regarding the implementation of the school improvement plan
    • the effectiveness of performance management in the school
      • how it impacts on the quality of teaching and learning
      • the link between pupil outcomes and pay progression
    • strategic staffing issues
    • behaviour and exclusions
    • attendance data
  • will receive and make use of external reports from the Local Authority, where appropriate (except those naming individual staff)
  • will require written information termly from the school business manager on the school’s revenue and capital budgets
  • understand the requirements of the Ofsted Leadership and Management criteria, especially those relating to governance
  • will ensure that the school has in place all relevant statutory policies and meets all other statutory requirements
  1. Governor relationships                                                                                                                                                                  The governing body and Headteacher will respect each other’s roles and maintain a professional and open relationship, acknowledging the skills and contributions of all.                                                                                                                             The governing body: 
  • will use staff and governor time appropriately, sensitively and effectively
    • will have regard to the need for the Headteacher and staff to maintain a reasonable work / life balance in the way it conducts its business
    • will have regard to equality of opportunity for both current and future governors in planning the frequency and times of meetings
    • believes conflict is best resolved openly through discussion, corporate decision-making and acceptance of the majority view – where this cannot be achieved, suspension of a governor will be used as a last resort, in accordance with current Regulations
    • will be welcoming to new governors and ensure they receive appropriate induction and training.

All governors will:


  • share the workload and take on additional responsibilities as and when required to ensure the governing fulfils its core functions
  • undertake visits related to the governor link role as agreed
  • undertake induction training within one year of appointment and on-going training relevant to their role
  • contribute to discussions, and support the corporate decision-making process, maintaining appropriate levels of confidentiality and discretion
  • always act in the best interests of the school
  • conduct themselves in a manner that reflects the ethos of the school
  • be mindful of internet security if e-mailing sensitive information and consider if it is appropriate to use a work e-mail address for governor business
  • will only act within the delegated powers granted to them by the governing body
  • be respectful of the view of others and help to foster open and honest debate
  • refer anyone with issues or concerns about the school to its Complaints Policy
  • use social media responsibly to ensure the governors’ and school’s reputation is not compromised
  • observe confidentiality at all times both inside and outside the school

Approved at FGB 13th September 2016

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